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Persistence: The Power of Perseverance in Achieving Long-Term Goals

Time Management: Mastering Your Priorities

 

The Power of Prioritization:

Effective time management is not just about doing more in less time but about doing the right things at the right time. As leaders, it’s crucial to identify our highest priorities and align our daily activities with our long-term goals. This involves delegating lesser tasks when appropriate and carving out time on the calendar for strategic thinking and important projects. Remember, managing your time well is equivalent to managing your life well, and it’s a key step towards achieving your long-term goals.

 

Action Steps:

  • Audit Your Time: For one week, track how you spend your hours. Identify time wasters and look for patterns where you can consolidate similar tasks.
  • Set Clear Priorities: Each morning, determine the three most crucial tasks that will make your day successful and focus on completing them first.
  • Use Technology Wisely: Leverage tools and apps designed to improve productivity and minimize distractions, like task management software or focus-enhancing apps.

 

Communication: Building Strong Connections

 

Adapting to Your Audience:

Effective leaders understand that communication is not a one-size-fits-all endeavour. It’s essential to tailor your approach (verbal and written) to suit the diverse preferences of your team members, internal and external stakeholders, and clients. Adapting your style to meet varying needs can significantly enhance the strength of your connections and productivity.

 

Action Steps:

  • Listen Actively: Make a conscious effort to listen more than you speak. Understand the underlying messages, not just the words.
  • Regular Feedback: Provide constructive feedback in a timely manner. Make it specific, actionable, and focused on behaviour rather than personality.
  • Practice Transparency: Communicate the “why” behind decisions to foster trust and alignment within your team.

 

Meeting Management: Enhancing Efficiency

 

Streamlining Decision-Making:

Effective meetings are crucial for making decisions and ensuring team alignment. Preparation, an agenda, clear objectives, resulting actions, and timelines are key to managing meetings that are both efficient and productive.

 

Action Steps:

  • Prepare an Agenda: Always circulate a clear agenda before the meeting. Include topics, objectives, and times allotted for each section.
  • Encourage Participation and decision-making: Use strategies like asking open-ended questions to encourage everyone’s contribution and keep the meeting dynamic. If a decision is to be made in the meeting, ensure it is made and communicated with clarity.
  • Follow Up: End each meeting with clear action items, responsibilities, and timelines. Within 24 hours, send out a summary to ensure everyone is on the same page.

 

Presence: Commanding Respect and Attention

 

Acting with Intention:

A leader’s presence is about the ability to command attention and inspire action. This requires self-awareness, control over your emotions, and the ability to project confidence even under pressure.

 

Action Steps:

  • Be Consistently Engaged: Show genuine interest in your interactions, whether in person or virtual. Maintain eye contact, nod your understanding, and avoid distractions.
  • Set the Tone: Your demeanour sets the tone for your team. Use a calm, confident voice and body language that conveys openness and respect.
  • Reflect on Your Impact: Regularly reflect on how others perceive your presence. Seek feedback and be willing to adjust to maintain or enhance your effectiveness.

 

In closing this month’s newsletter, we hope that these practical action steps will enhance your effectiveness in these areas, driving better results and stronger team dynamics.

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Key Negotiation Skills and Strategies For Successful Leadership

In leadership, negotiation skills go beyond being a mere asset; they form the very cornerstone of success. Whether your aim is to secure crucial resources for your team or adeptly navigate conflicts, the ability to negotiate effectively can distinguish between leadership that merely manages and leadership that excels.

Let’s explore key negotiation strategies and how honing these skills can elevate your leadership effectiveness.

1. COLLABORATIVE PROBLEM-SOLVING:

Cultivate and communicate a clear and inspiring vision to help guide and motivate your team. Be transparent in the issues and challenges you are focused on solving together.

Leadership Impact:

  • Strengthening team cohesion.
  • Fostering a culture of collaboration and innovation.
  • Building trust and rapport with team members.

2. ACTIVE LISTENING:

One of the most underestimated negotiation skills is the art of active listening. Leaders who listen attentively not only gain a deeper understanding of others’ perspectives, but also convey respect and empathy. This skill is particularly crucial in resolving conflicts where acknowledging different viewpoints lays the foundation for constructive dialogue.

Leadership Impact:

  • Enhancing communication and understanding within the team.
  • Mitigating conflicts through empathetic engagement.
  • Demonstrating genuine interest in team members’ concerns.

“Embrace the power of listening with the intent to understand, not just to respond.”

—Jenny Reilly

3. FLEXIBILITY AND ADAPTABILITY:

Adaptable leaders excel in negotiations as they can navigate unexpected twists and turns. Flexibility allows leaders to adjust strategies based on evolving circumstances, turning challenges into opportunities. This skill is especially valuable when negotiating in rapidly changing environments.

Leadership Impact:

  • Successfully navigating complex and dynamic situations.
  • Inspiring confidence by demonstrating adaptability.
  • Capitalizing on unforeseen opportunities.

4. STRATEGIC PLANNING:

Negotiation, like any strategic endeavor, benefits from meticulous planning. Leaders who invest time in understanding their objectives, anticipating potential obstacles, and crafting well-thought-out strategies are better positioned to achieve successful outcomes. Strategic planning also instills confidence and competence that are vital components of effective leadership.

Negotiation Strategies - Jenny Reilly Consulting, Vancouver Executive Coach

Leadership Impact:

  • Achieving targeted goals with precision.
  • Building a reputation for strategic foresight.
  • Inspiring confidence in team members through clear planning.

5. EMOTIONAL INTELLIGENCE:

Leaders with high emotional intelligence navigate negotiations with finesse. Understanding and managing emotions, both their own and others’, allow leaders to create an environment conducive to open communication. Leaders who can empathize and connect on an emotional level often find it easier to influence and motivate their teams.

Leadership Impact:

  • Cultivating a positive and collaborative culture.
  • Inspiring loyalty and commitment from team members.
  • Enhancing overall team well-being and satisfaction.

6. ASSERTIVENESS AND CONFIDENCE:

Confidence is contagious, and assertiveness is a key negotiation skill that reinforces it. Leaders who can assert their needs and preferences, while respecting others’ viewpoints, command respect. This balance of assertiveness and respect forms the bedrock of influential leadership.

Leadership Impact:

  • Fostering a culture of accountability and decisiveness.
  • Gaining the respect and trust of team members.
  • Encouraging open communication and idea-sharing.

CONCLUSION:

In leadership, negotiation mastery isn’t just a skill; it’s the art of turning challenges into opportunities and conflicts into collaborations. Honing negotiation skills is not just a professional development goal but a strategic imperative for leaders. Leaders can navigate negotiations with finesse by embracing collaborative problem-solving, active listening, flexibility, strategic planning, emotional intelligence, and assertiveness. These skills secure favourable outcomes and contribute to building strong, cohesive teams and establishing a leadership legacy characterized by effectiveness and influence. As you navigate the complexities of leadership, remember: The true measure of a leader lies not just in what they achieve, but in how they inspire others to achieve together.

Reach out today to learn more about how Jenny Reilly Consulting can support you in strengthening your negotiation skills. You can book a complimentary 30-minute  consultation.  Or, please email  askme@jennyreilly.com to coordinate a convenient consultation time.

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18 Ways To Unlock Powerful Leadership Skills

As leaders, we have the responsibility to guide and inspire. Here are 18 powerful leadership skills that will help you navigate the ever-changing leadership landscape successfully.

1. Ask Challenging Questions

Ask questions that ignite innovation and drive change. Challenge the status quo by asking tough questions and seeking connections between seemingly unrelated concepts. Innovation often stems from these connections.

2. Balance Work And Life

Leaders often find themselves burning the candle at both ends to stay on top of professional and personal expectations. It is crucial to maintain a healthy work-life balance and prioritize family and self-care time, as it sets an example of the value you have of your team members doing the same as well.

3. Build Trust Through Transparency

Transparency is the bedrock of trust in leadership, unlock the power of trust through open and honest communication. Share your successes and, just as importantly, your failures with your team. This vulnerability not only humanizes you but also fosters an environment where everyone feels safe to take calculated risks and learn from their experiences.

Leadership Skills - Jenny Reilly Consulting, Vancouver Executive Coaching4. Celebrate Achievements And Win

Don’t forget to celebrate achievements, both big and small. Recognize the hard work and dedication of your team members and acknowledge them publicly. Celebrations create a positive and motivating work environment.

5. Challenge The Status Quo

Don’t let outdated policies stifle innovation. Regularly evaluate and update policies as needed. Managing unconventionally and with confidence allows for adaptation and growth.

6. The Art Of Precision And Follow-Up

Leaders who shine exhibit unwavering commitment, meticulous attention to detail, and prompt follow-up. These traits not only set you apart but also inspire trust and confidence among your colleagues and team members.

7. Uncompromising Quality

Pledge to deliver nothing less than exceptional quality in all you do. Luck may play a role, but true success comes from a dedicated commitment to quality. It’s not just about chance; it’s about consistently delivering excellence in everything you do.

8. Tech Savvy Leadership

Leaders must embrace technology and adapt swiftly to stay ahead in the digital age. Stay updated on emerging trends and technologies that can enhance your organization’s efficiency and competitiveness. Be open to innovation and encourage your team to explore new tools and methodologies.

9. Your Presence Matters

Master the art of making a lasting impression through your impression and demeanor. Your appearance and posture make a significant first impression. Regardless of your industry, presenting yourself with care demonstrates your commitment to what you do and where you work. Stand tall (yes, as a vertically challenged individual standing at 5 foot 2 inches on a good day, I practice what I preach), make an effort about your physical appearance, keep your emotions in check, and always be ready to think on your feet.

10. Know Your Customers/Clients

The 80/20 rule reminds us to focus on the vital few customers who make a difference in your organization. Get to know them intimately, ask questions, and show genuine interest in their needs. It’s a strategy that pays dividends.

11. Lead By Example

Set the example that inspires others to follow. Your actions speak louder than words, and our determination will inspire those around you. What kind of leader do you want to be? Now, be that leader and demonstrate the traits you identify as key.

Leadership Skills - Jenny Reilly Consulting, Vancouver Executive Coaching12. Optimize Your Workspace

Transform your environment for peak productivity and creativity. An organized office environment boosts efficiency and creativity. When you walk into an orderly space, you’ll find it easier to maintain focus and productivity.

13. Delegation Mastery

Empower your team by mastering the art of delegation. Delegation is a hallmark of effective management. Empower your team by delegating tasks wisely, building their skills, and allowing them to advance. Remember, the ability to delegate is the trait of a good leader. It enables you to build people’s skills and allows them to advance.

14. The Power Of Observation

Embrace your leadership prowess through the art of keen observation. As leaders, our ability to read people and situations is paramount. By actively listening, observing, and being mindful of our surroundings, we can gain a profound understanding of the needs and expectations of our clients, colleagues, and staff. Remember, talking less can speak volumes.

15. Consistent Action For Success

“Success isn’t always about greatness. It’s about consistency. Consistent hard work leads to success. Greatness will come.” — Dwayne Johnson

Unlock your potential through persistent, unwavering commitment to your goals. In the pursuit of large or complex projects, persistence is key. Every step you take brings you closer to your ultimate goal. Keep taking those steps, one day at a time, and you’ll see its difference. Persistence and continuous action will get you to your end goal more efficiently and faster.

16. Feedback Fuels Growth

Regular feedback through one-on-ones and team meetings is invaluable and can be transformative in nurturing growth. Understanding the challenges of your team members (professionally and personally), showing empathy and support and creating a workplace where mental health and well-being are a priority will increase engagement and result in retention.

17. Humility Is A Strength

Great leaders aren’t afraid to admit when they ‘don’t know,’ ‘need help,’ or were ‘wrong.’ Embrace situations with humility – a tool for growth and collaboration that not only strengthens your leadership but also fosters a culture of openness within your team.

18. Time And Organizational Management Mastery

Efficiently manage time and tasks to supercharge your productivity and effectiveness. Effective leaders manage their time and organize their tasks efficiently. Share your preferred time and organizational management systems with your team to enhance productivity.

“It takes as much energy to wish as it does to plan.” – Eleanor Roosevelt

 

In our fast-paced working environments, these insights and reminders will help you stay ahead of the curve. As you continue your leadership journey, remember that the best leaders are always learning and evolving and are committed to growth, both personally and professionally.

If you want more information or support in strengthening your leadership skills,  you can book a complimentary 30-minute  consultation to find out how Jenny Reilly Consulting can help you. Or, please email askme@jennyreilly.com to coordinate a convenient consultation time.

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Leadership Tools For Your Day-To-Day

I am sharing two leadership tools with you to help you focus on your role.

  1. A brief questionnaire to help you identify your leadership focus.
  2. A self-ranking assessment to assist you with your core leadership activities.

Tool 1: How is Your Leadership Focus?

STEP 1: Answer the following ten questions in the questionnaire below with a yes or no answer.

STEP 2: Prioritize your ‘yes’ answers in order of what would help you most in your role if improved.

STEP 3: Select the top three, and list one thing you can do in each area to improve. These are your top 3 areas to focus. Implement these actions into your schedule to follow through to ensure improvement.

Leadsership Tools - Questionnaire

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tool 2: Your Core Leadership Activities

Leadership requires continual development. Competencies can be strengthened when managing yourself and your team and supervising managers, leads and senior leaders.

HOW DO YOU RATE YOURSELF ON YOUR CORE LEADERSHIP ACTIVITIES?

Step 1: Rate yourself on a scale of 1 (being low) – 5 (being excellent) on the following.

Step 2: In areas where you are rating yourself low, prioritize improvement for next month.

Leadsership Tools - Core Activities

 

If you have any questions about these leadership tools or want to learn more on the powerful benefits of executive coaching to elevate your leadership success, please contact us, or reach out directly to jenny@jennyreilly.com and book a complimentary 30-minute strategy session.

 

Leadership Inner Circle

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Having the Right People in The Right Job Fosters Success

Success

Having an individual in a position that they are not suited nor competent is exceptionally draining. Even though uncomfortable, it is crucial to address these relationship challenges head-on as it is best for the individual and your own success in the long run. 

Employee Retention

Retaining an individual on the team who is not a good fit can equate to a cost of 15X their salary. From personal experience, I have made two exceptionally bad and costly hires in the past, and they were stressful experiences and not ones that I would make again. No matter what level you are in the organization, whether C-Suite Executive or Manager, we all struggle with how to move forward in ensuring we have the RIGHT people in the RIGHT job.

 

As an employer, it is our responsibility to provide a workplace or virtual environment for our employees to enable them to be productive. However, it is the employee’s responsibility and job to be productive. 

 

success coach vancouver

 

Difficult Conversations

It is a given that there will be times when hiring, no matter the selection processes you have in place or how careful you are in the process, that issues will arise. The best tactic to achieve success then is to act as swiftly as possible to negate the damage that a bad hire can make. When you are in a position whereby the employee is not meeting expectations, productivity levels are low, or they are simply not the right cultural fit, it is time to act. Analyze the expectations you laid out upon hiring, their actual competency and skill levels to the position responsibilities and detail the performance deficits or gap in the organizational cultural fit. Having difficult conversations with the employee is the first step; however, if no significant change in behaviour or performance is achieved, it is time to let the individual go before the team is affected.

 

Four Areas to Focus on When Determining the Right Fit 

If you are challenged in deciding on a candidate in the selection process or question if a person is an excellent organizational fit, I encourage you to measure them against the four personal categories below:

  1. Grit: Has the individual proven that they are innovative and able to think outside the box? Do they have a desire to be better and do better professionally? Do they want to excel and continuously develop and grow? Has the individual given examples of how they have demonstrated perseverance? Do they receive constructive feedback well? Are they resilient? By that, I mean willing to try, fail and try again?
  2. Result orientated – Are they motivated to achieve KPI’s to succeed? Are they driven, able to create momentum and focused on the results they want to achieve?  Are they able to recognize what results are important? Are they able to outline and execute on steps needed to achieve the desired results of their position? 
  3. Skill Set – Do they have the skills for the job? Will they able to competently perform their tasks with confidence? Do they possess core professional skills such as critical thinking and problem-solving, teamwork and collaboration, strong work ethic, oral and communication skills? 
  4. Values – Are they a good fit with the work culture? Are their core values aligned? 

 

success coach

Indicators That Will Help You Determine If You Need To Let a Person Go

  1. Lack of Integrity: a non-negotiable is integrity; no-one on your team will want to work with an individual who has a lack of integrity and is a person that they cannot trust. If they lie, misinterpret a situation, backstab or gossip, these are behaviours that don’t tend to go away. If there is a lack of trust, they should not be on your team. 
  2. Continual Poor Performance: if you have given the employee training, guidance on expectations, and their performance cannot meet your minimum expectations, it is time to terminate. Poor performance affects others on the team, and it’s not something that can be hidden.
  3. Affecting The Morale of the Team: If an employee has a toxic attitude and is poisoning others’ environment, this will not usually turn around. As a leader, it is our job to protect our great employees as they are hard to find, and we want them to stay motivated and enjoying their job, so if someone is affecting that, they need to be removed.
  4. Unreliable: If an employee is unable to meet deadlines, regularly arrives late or leaves early, is hard to get a hold of, or does not follow through on promised action for team members, they are unreliable, and their behaviour is unlikely to improve.
  5. Lack of loyalty:  if the individual is damaging internal or external relationships, is an instigator in pitting individuals against each other, or does not respect you and undermines your efforts as a leader, the bottom line is that they are impacting your business and keeping them on is more damaging than letting them go.  

Letting People Go

Letting people go is difficult; it is timely, stressful, and involves a lot of work to ensure it is executed with care. For many, this is something that they will put off; however, be mindful of the impact and cost if you delay. If you have an individual who cannot meet performance expectations, is toxic, unproductive or negatively impacting team members, this requires your immediate attention if you want to have success in the business world. 

letting people go

Seven Questions To Help You Assess If You Have the Right People To Achieve Success

  1. Evaluate each person in your organization, and determine if you have the right people in the right jobs?
  2. Is there one or more team members that you consider emotionally draining to work with, and why?
  3. Are your people happy and engaged in their positions?
  4. Do they enjoy coming to work?
  5. On a scale of 1-10 (10 being the highest), how much do your people need to be managed?
  6. Do you have individuals in the team that continually ‘WOW’ you?
  7. If you had the opportunity to re-hire each person on your team, would you?

 

Tips for keeping people engaged:

  • Hire fewer but better people and ensure you pay them well. 
  • Enable people to operate to their strengths.
  • Show appreciation for the effort and provide recognition on result achievement.
  • Be transparent around expectations and KPI’s of staff as this will help set clear expectations and required deliverables.

 

Vancouver Success Coach

Leave Your Ego Behind

Hire people smarter than you; leave your ego at the door. You don’t have all the answers, so please don’t pretend you do; if you lead by directing, it will exacerbate team silence, and you will end up carrying the load. As a leader, you should ask the right type of questions rather than lead by your own opinion. Spend time on developing your staff, not on micromanaging. Focus on individuals’ robust capabilities and where there is an identified skill shortfall put a professional development plan in place to help the individual grow. Communicate systems and structures, train, and ensure there is an understanding of expectations and repeat! Is your ego in the way of the success of your business?

 

If you have problematic staffing issues that you need assistance with, please reach out to askme@jennyreilly.com for a complimentary 15-minute strategy session. This might be the difference between the success and failure of your company.

 

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