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Zoom-ify Your Space

What does your desk and work area say about you?

What does your zoom background say about you?

What does your appearance say about you?

 

Zoom-ify! The prouder you are of where you work, how you work, and how you present yourself, the greater confidence you will have when communicating with others.

Open a new zoom meeting (with yourself only) and look at yourself as one of your colleagues or stakeholders would see you. If your camera is angled so a person on the other end of the zoom call can see your desk or work area, what impression would they take away from that? How organized would they think you are? What assumptions may they make about you?

Evaluate Your Appearance.

  • Do you need to put in a little more effort before a call?
  • Look at your Zoom background (whether your space or a zoom background), what does it say about you?
  • Do you need to tidy what is behind you, move your desk, add better lighting, or sit on a better chair?
  • Are you looking eye-to-eye at the person on the other end of the conference call, or are you looking down at your camera showing your double chin?
Zoom-ify Your Space

Zoom-ify Your Space

 

I have seen it all over the last six months: unmade beds in the background, the camera facing onto a bathroom and seeing family members come in and out, TV on in the background, dressing gown / PJs / clothes on the back of doors etc… I have also seen some of the best and worst digital zoom backgrounds. In particular, one made me motion sick as the individual had her child filmed on a bike going around in circles in the background, okay for the first two seconds but not for a 30-minute call.

Take some time and Zoom-ify Your Space!

 

Do you need some time to test out your zoom communication with someone? If you are interested in learning about how professional development or executive coaching can help support your leadership or your leadership team, please reach out to askme@jennyreilly.com to schedule a convenient time for a complimentary zoom strategy session.

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Business Strategies = Business Sustainability + Growth

Are your business strategies driving your business sustainability and growth?

2020 has been a test on many levels for small businesses. Business plans were put on hold as we had to pivot and adapt to new economic realities overnight. 

For some, the pandemic has equated to significant growth and urgency for their product or service, others a complete pivot in direction, some simple survival, and regretfully others the closing down of their business. We have had to put all of our focus and energy into making the necessary changes required for our company, our employees, and our clients or customers.

Make The Right Decision

We have had to make the ‘right’ decisions quickly, trust the process and be relentlessly consistent working towards seeing the other side of the pandemic– what we did not estimate reasonably… was the duration that we would work in this mode. As we are now in the last month of 2020, I encourage you to review how far you have come during the previous nine months if you have not done so already. 

As we continue to live and work in our new normal of ‘COVID,’ pull out your business plan and refine it to a one-page document. This one-page business plan will help guide your focus and be an easy reference to align your team on the ‘important’ and defined action you to focus on moving forward.

Day-To-Day Operation

Dealing with your day-to-day operational issues, putting out fires as they arise in the business, or dealing with staffing issues is very different from thinking and planning strategically for your business. Your one-page business plan will be a visual reminder to focus on the essential activities daily to enable your business to grow and scale.

 

business strategies

One Page Business Plan

Your one-page business plan answers the Who, What, When, Where, How, and Why questions of your business. It also lets you prioritize working on what is essential to move your business forward and say ‘no’ to other tasks that add no value. 

 

‘If you want everyone on the same page in your organization, you need a one-page business plan to work from. What’s on your one-page business plan?’

–Jenny Reilly

 

Step 1: To start the process, I encourage you to answer the following three questions:

  1. What issues or problems are you currently challenged within your organization?
  2. What strategies could help your business be sustainable over the long term?
  3. What strategies could help your business grow and scale?

Your answers to the above questions will help you determine shortfall areas or required focus that will need strategies. 

 

Step 2: What is your business vision? Where do you want to take your business in 2021? If you have a written vision statement, does it still stand true, or does it need to be revised?  Your vision statement will enable you to communicate where you are going to all internal and external stakeholders. 

 

Step 3: List your key business Strengths, Weaknesses, Opportunities, and Threats (S.W.O.T). This will help you strategize and focus on what you do well, incorporate trends, address competition, identify and action opportunities, and put in blockers for threats.

 

Step 4:   Identify 7-10 business goals that you want to focus on in 2021. Use the S.M.A.R.T.E.R goal framework.

 

Step 5: Your strategies should be robust and provide a roadmap towards your goal achievement. Your strategies will also help you differentiate your products and services from your competitors.

 

Step 6: Detail the top three to five activities under each strategy to start; this will help you commence the formulation of your roadmap moving forward.

 

vancouver_business_consulting

 

Your one-page business plan will help you drive focus, ensure accountability and alignment of all your activities.

 

Execution is 75% of the Challenge in moving forward on your Goals

Once you have your one-page business plan, you are only 25% of the way done. You will then spend the majority of your time on execution. Planning time is often bypassed or shortened as individuals are eager to get started. I cannot stress enough how important the planning stage is to ensure that you have a protocol in place for your execution. 

 

Execution is often a real juggling act on strategy as our time is usually taken up in the day-to-day operational activities, staffing issues, and meetings. You can quickly determine if you are encountering execution or procrastination issues if:

  1. You are working longer and more hours, however, not moving forward on goal achievement.
  2. Profitability is decreasing as you are not focused on what is essential to move the company forward. 
  3. There are continual errors that keep occurring in various areas of the business that are not being addressed. 

Execution Tips

Once you have defined your strategies, it is time for execution. Execution also requires planning time to ensure all implementation steps are done sequentially to save time and effort. 

 

Accountability and Responsibility of Action

Accountability enables an individual to have a clear purpose, track the action that they are completing and communicate clearly on issues, challenges, or delays as they occur. 

If more than one person is accountable for an action, the blame game can prevail, and items may be more easily apt to fall through the cracks. Multiple people can work on a project; however, assign one person for accountability purposes to be responsible for reporting back on progress and roadblocks.

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After Planning

After writing your one-page plan, you should be able to state your business strategies simply, understand what you need to do to sustain the business in addition to what is required to grow and scale. 

Please reach out to askme@jennyreilly.com to book a complimentary strategy session to help you start planning business strategies, address execution challenges, or provide additional guidance in writing your one-page business plan.

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How Well Have You and Your Company Adapted in 2020?

Being Adaptable is Critical

2020 has proven how adaptable we are; despite a global pandemic, we have had to work out ways to be better and do better. We have been confronted with continual challenges over the past nine months, situations and problems that we did not have the answers to, or possibly even professional competence to navigate the depth of the unknown.

 

Has your company adapted well? 

 

Have you thrived during this time of uncertainty?

 

Have you been stressed, overwhelmed and challenged in thinking creatively and innovatively in dealing with new scenarios?

 

Why Is It Important to Be Adaptable?

Being adaptable to change is a crucial behaviour that you need to focus on to succeed in business. Being able to adapt helps us adjust to the evolving conditions and function when we are in discomfort, change, or conflict. For many, working during the pandemic has opened us up to new opportunities; we have had to strengthen our ability to adapt and do so overnight. 

 

Resilience, Humility and Adaptability

During this period, leaders who are thriving have come through strongly as they have shown resilience, humility, and the ability to be adaptable while under a great deal of pressure. They have taken on a new way of working, communicating, improvising off old practices and habits, and developing skills needed to be honed to work in this new environment. 

 

Adapted

Exponential Leadership Growth

I have seen exponential leadership growth as individuals have taken a step into the unfamiliar, engaged with their clients and employees in an entirely different way and been focused on adapting and leveraging their businesses. Leaders have been purposeful in their communication, ensured it is timely, consistent and action moving forward is transparent. Leaders have had to let go of plans and goals that are no longer relevant and be open to pivoting quickly, with intent and openness to the unexpected. They have to focus on doing and being better in their leadership position, ensuring those around them are informed of changes and are comfortable with discomfort. 

 

Leaders Story

‘I shared my leadership vulnerabilities with my team, and I was honest about where we stood in the business, what we had to change quickly to plug our hemorrhaging costs and the support I needed from them. This conversation was one that I feared; however, it ended up being the best one I have ever had with my team. Honest dialogue in a difficult time was needed, and my team understood that we had to innovate fast and work in a completely different way to get through COVID.’

Adaptable Work Space

Meeting Tips to Encourage Being Adaptable

To be adaptive, we need to be curious and ask questions. Whether you are used to doing a morning huddle and have moved to a virtual daily meeting or have maintained weekly team meetings, I encourage you to practice the following:

-when an idea is presented, ask why it is important

-when an assumption is provided, ask for the data to back it up and analyze deeply

-be curious, flexible and open to different perspectives, and ask questions

-be willing to make decisions fast and pivot as necessary

-encourage open dialogue, be honest if you have concerns and transparent if there are issues that you foresee 

-be open-minded to a new or alternate way of doing things

-draw on your grayscale or integrative thinking mindset to help you be more innovative and figure out ways around roadblocks

-increase your risk tolerance level, don’t shy away from failure to achieve a win or success, and

-stay focused on what is important and believe that you will succeed

 

Professional Development

Being adaptable enables us to see new approaches to the way we do business and will open up business models that we may not have considered previously, such as remote work practices or hybrid models as our new norm. We need to be open to new mental modes in business and invest in the professional development needed to thrive in this new time. A focus on employee development in digital, emotional, social, problem-solving, resilience and adaptability skills should be a focus. 

 

Adapted work

 

What professional development areas will you be focusing on in 2021?

If you are interested in learning about professional development or executive coaching options for your leadership or team, please reach out to askme@jennyreilly.com to schedule a convenient time for a complimentary strategy session.

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Resilience Is Your Superpower

Jenny Reilly On Resilience

Jenny Reilly discusses the importance of professional resilience and how events in 2020 have been a test in resilience for all of us. Being resilient enables you to bounce back when things do not go as planned and helps you handle what life throws your way.  Jenny describes resilience, why it is needed and strategies to develop and strengthen your level of resilience. For more information on participating in Jenny’s TEC Canada Small Business Peer Advisory Group in Vancouver, strategic business consulting, or executive coaching, please reach out to askme@jennyreilly.com or phone +1-604-616-1967.

 

RESILIENCE IS YOUR SUPERPOWER

 

2020 a Period of Great Resiliency

Resiliency is a relevant topic for us all today, as we navigate our way working through:

  • the global pandemic
  • the second lockdown in British Columbia, Canada
  • the state of the worldwide economy
  • the media coverage of our neighbours across the border. The angst around the lead up to and aftermath of the US Presidential election, and now Trump refusing to concede to Biden 
  • a new way of working and socializing where virtual meetings make up our days, wearing a mask, standing six foot apart, and reducing our professional and personal connections is our ‘new norm.’

 

Corporate Resilience

 

Resilience Is Amazing

I have the opportunity to consult with small to mid-size companies and coach resilient small business owners and C-Suite leaders. I believe that RESILIENCE IS A REAL SUPERPOWER, almost like a muscle; we can build on our level of resilience to ensure it is beneficial in our professional and personal lives.

 

In this challenging time of COVID-19, for many, we have had to reassess our positions, or businesses, and be conscious of our vulnerabilities concerning the pandemic. We have had to foresee disruptions, leverage resources quickly, and ensure we have a real focus on our reserves and cash position.

What is Resilience?

Resilience helps us get back up after we have been knocked down, allows us to try again, and handle whatever life throws our way.

 

vancouver_business_consulting

Why do we need to be resilient?

Being resilient enables us to move forward after a failure or disappointment. A resilient individual acknowledges a situation, learns from an experience and then can move on. 

 

Being resilient enables us not to be paralyzed by an event, nor permit it to destroy our self-worth or confidence; instead, a resilient individual sees the opportunity for growth and a positive future. Resilient individuals are motivated and committed to moving forward in their professional and personal pursuits.  They have a compelling reason to get out of bed each morning and take the next best step, rather than the alternative of dwelling and fixating on the past. Resilient individuals focus on events that they have control over and do not worry about the unforeseeable or uncontrollable. 

 

Now that being said, I appreciate entirely that being resilient is not easy! Having a resilient mindset enables us to fail and be okay and acknowledge that life is not a perfect upward trajectory of professional and personal success. Being resilient enables us to aim high and go for our big hairy audacious goals, despite the risks involved.

 

Resilience after Covid

Building your Resiliency Superpower

Resiliency does not come naturally; however, the good news is that you can strengthen your ability to have a resilient attitude and positive mindset. 

 

Step 1: Self Awareness

  • A good night’s sleep will help you manage your stress levels. You will wake with energy and be able to cope with demands and challenges more effectively.
  • Balanced nutritious meals throughout the day. Eating well will ensure you do not become ‘hangry.’ Simply put, when we take care of what we put into our body, we can deal better physically with challenges as they arise.
  • Getting in even a 20-minute walk daily (preferably outside rather than on a treadmill), being in the outdoors and moving will help your refresh, which in turn will increase your ability to focus and increase your levels of productivity.  
  • Being nice to yourself, by that, I mean stopping the negative self-talk as it occurs. This cognitive adjustment will help you change the way you think about situations and pivotal events as they occur. 

Step 2: Awareness of Others:

  • Responding and acting thoughtfully, calmly and logically with your colleagues and clients. Being a hothead, not listening or jumping to conclusions does not help anyone. How you react in a situation is your choice, so make it a priority. Being knowledgeable about those around you and aware of their needs is hugely beneficial.

Step 3: Being Conscious of the Resiliency Gap

  • Knowing how resilient you are and measuring that against the resiliency levels of others around you may show a resiliency gap. Once a gap is identified, you then need to and work out how you can shorten it.  This action’s payoff will be three-fold and be seen in long-term engagement, increased focus, and better bottom-line results.

 

Resiliency Self-Assessment and Personal Strategies

Three questions to rate your resiliency on a scale of 1-10 (10 being the highest):

 

  1. How resilient are you intellectually?
  2. How resilient are you emotionally?
  3. How do you cope when a door closes for you (maybe imagine the proverbial slammed door in your face)?

 

In each of the above three areas, what could you work on to increase your resiliency level in the future?

 

The following five questions can assist you in identifying your professional vulnerabilities and where you can be more resilient:

  1. Does this second lockdown pose an additional threat to my position or business?
  2. What disruptions can I foresee and prepare for in advance?
  3. How healthy are my financial reserves?
  4. What resources could I leverage quickly if needed?
  5. How will my team and customers/clients be impacted?

 

Resilience at Work

Building Your Resilience

Building upon your ‘Resiliency Superpower’ will help you see the positive possibilities moving forward. Although there have been many negatives that we have had to navigate through COVID, living through a pandemic has also provided the opportunity to hit a ‘refresh’ button on our professional and personal lives. What has the pandemic made possible for you? In what areas will you now focus on in your business and personal life moving forward?  

 

Make everyday count!

 

For more information on Jenny Reilly Consulting, please email askme@jennyreilly.com, call +1-604-616-1967, or book a 15-minute discovery call directly through my Calendly appointment schedule. 

 

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Business Owner, Entrepreneur or Intrepreneur – let’s have the same objectives!

Professional Growth for Business Owner, Entrepreneur and Intrepreneur

Working through COVID in remote or hybrid models has opened up the channels for individuals to demonstrate greater creativity in their positions, be proactive in thinking ahead, and be more flexible as they have had to manage the day to day challenges of working and living during a pandemic. Increased autonomy provided an opportunity for professional growth. The pandemic has allowed many to change their mindset when approaching work and look at it from an intrepreneur’s perspective rather than an employee.

For business owners and entrepreneurs during the last ten months, we have needed and relied on our employees to help with new cadence, processes, and ways of business, whether working remotely or with PPE’s (Personal Protective Equipment). 

 

‘The best type of employees to have are those that have acted like an intrepreneur through COVID.’ Jenny Reilly 

 

Intrepreneurs operate within a company and possess the entrepreneurial spirit that is often referenced when we talk about creative, flexible, and problem-solving individuals. 

An intrepreneur has the same outlook or mindset as an entrepreneur or business owner; they can identify gaps and provide solutions, take action before it is needed, and are always looking for ways to improve or innovate to make things better. 

 

intrepreneur

North America

During the last ten months in North America, the number of business decisions required was amplified as we adjusted to the new way of work, team interaction, virtual client service, and the differing levels of self-isolation. Intrepreneurs with the following mindset qualities assisted leadership through this turbulent time by being:

 

  1. Open to opportunities, challenges, and alternate ways of doing business 
  2. Resilient, patient, resourceful, and creative while pushing through adversity and times of challenge during COVID.
  3. Always on the lookout for solutions to existing or potential problems. Looking for connections that others may miss. 
  4. Relentlessly consistent in taking action to improve processes and efficiencies.
  5. Courageous in trying new things, not being frightened to fail, bounce back with improvements, pivot, and try again.
  6. In pursuit of continuous improvement until a problem is solved. 
  7. Authentic, sincere, respected, and humble. Developing trust and commitment quickly.

 

Intrepreneur

Individuals who have transformed themselves into an intrepreneur through COVID have redefined how they approach work. This new approach to work, mindset pivot, and results have improved confidence levels, purpose, and commitment to the company’s success. 

 

intrepreneur

Encourage your staff

How can you, as a leader, encourage staff to adopt an intrepreneurs mindset?

What support and training can you provide to your team to support their leadership journey?

How can you encourage the uptake of a new perspective while adapting to the world of work’s unique rigours during and post COVID?

Contact Me

Reach out to me if you are interested in learning more about how you can encourage intrepreneurship within your business model, or book a 15-minute strategy consultation through my Calendly link here.

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